Club Constitution

Club Constitution

April 2013

1.  The Club shall be called Home Park Lawn Tennis Club

2.  The Club shall be affiliated to the Lawn Tennis Association, and all members shall be bound by the Rules of tennis

3.  The objectives of the Club shall be to provide facilities for playing Lawn Tennis, to maintain a Clubhouse for the use of the members and to promote social activities amongst members.

4.  Players will wear suitable sports clothing when playing Lawn Tennis

5. Officers & Officials

 a)  The Officers of the Club shall be the Chairman, Vice Chairman, Honorary Secretary, Honorary Treasurer, Social Secretary and Club coach all being elected at the Annual General Meeting. These officers shall form the Club’s General Management Committee (GMC) and provide the Executive for the operational running of the Club. All may be represented by nominated deputies.

b) The GMC shall have the power to co-opt other Officials or members onto the GMC as it considers necessary. For the avoidance of doubt all members of the GMC, whether Officers of the club or co-opted members, shall be entitled to speak and vote at GMC meetings.

c) Each GMC member shall have a single vote and resolution of the GMC shall be passed by a simple majority. In the event of a tie, the Chairman of the meeting shall have a casting vote

d) Only members of Home Park Lawn Tennis Club shall be entitled to be elected or appointed (as appropriate) as officers or officials of the club.

6.  The other Officials of the Club, who shall be appointed annually by the GMC, shall be the Clubhouse Manager, the Club Captain, Team Captains, PR Manager. These officials may be asked to attend GMC meetings, as necessary. All may be represented by nominated deputies.

7.  It is empowered to decide and propose matters affecting the maintenance and achievement of the Club’s Objectives and Rules. It shall meet three times annually.

8. Property and Funds

 a) The property and funds of the Club cannot be used for the direct or indirect private benefit of its members other than as reasonably allowed by this rule.

b) The Club may provide sporting and related social facilities, club sporting equipment, coaching, courses, insurance cover, medical treatment, reasonable away-match expenses, post match refreshment and other ordinary benefits of Community Amateur Sports Clubs (CASCs).

 c) The Club may also in connection with the sports purposes of the Club:

i) sell and supply food, drink and related sports clothing and equipment

ii) employ members (though not for playing) and remunerate them for providing goods and services, on fair terms set by the GMC without the person being present.

iii) pay for reasonable hospitality for visiting teams and guests.

iv) indemnify the GMC and members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets).

v) All surplus income or profits are re-invested into the Club – No surplus monies or assets will be distributed to members or third parties

9. Winding Up

a) The members may vote to wind up the Club if not less than three quarters of those present and voting support that proposal at a properly convened general meeting.

b) The GMC will then be responsible for the orderly winding up of the Club’s affairs.

c) After settling all liabilities of the Club, the GMC shall dispose of the net assets remaining as follows:    

i) to another Club with similar sports purposes which is a charity and/or

ii) to another Club with similar sports purposes which is a registered CASC and/or

iii) to the Club’s national governing body for use by them for related community sports.

10.   The GMC can delegate authority and appoint individuals and sub committees/teams as necessary in order to achieve matters relating to Rule 7, having regard to LTA or other appropriate requirements or guidelines as necessary.

11.  A quorum shall be 5 members for the GMC

12.  The Annual General Meeting shall be held between 1st Oct and 30th Nov each year, and the Hon Secretary shall have written notice of any proposition for inclusion in the Agenda no later than 30th Sept. All nominations for Club Officers to serve for the following year shall be submitted to the Hon. Secretary in writing, complete with theseconder, at least one week prior to the Meeting. Nominations from the floor at the meeting will only be accepted at the sole discretion of the Chairman. The Hon. Secretary shall give members 14 days notice of Meetings and Agenda.

13.  A Special General Meeting may be convened at any time by the General Management Committee on receipt by the Hon. Secretary of a written application, stating the purpose for which the meeting is requested and signed by 10 voting members of the Club. The Meeting shall be convened within 14 days of receipt of such notice. The GMC can however summon a General Meeting at any time on reasonable notice.

14.  The business at the General Meeting shall be limited to that provided by the Rules and the matters specified in the notice concerning the Meeting. These Rules shall only be altered at the Annual General Meeting or a Special General Meeting by a majority of 51% of voting members present.

15.  The quorum at any General Meeting shall be 10 members present, and only Officers, Officials and paid-up members of the Club shall be entitled to receive notice or vote at General Meetings. For the avoidance of doubt, each individual paid-up member of the club shall be entitled to exercise only one vote on each resolution at General Meetings, regardless of how many additional memberships of the club that he or she may hold.

16.  At least 7 days before any General Meeting the Hon. Secretary shall send to every member entitled to vote thereat, at the address in the Club’s books, a notice of the meeting stating the time when, the place where it will be held and the business to be conducted.

17.  A statement of Income and Expenditure and a Balance Sheet shall be prepared annually. Such accounts shall be audited prior to the presentation at the Annual General Meeting. Hon. Auditors shall be elected annually at the Annual General Meeting or by the General Management Committee.

18. The Annual subscriptions all members is to be at the discretion of the GMC

19. Membership

a) Membership of the Club shall be open to anyone interested in the sport on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non-discriminatory basis.

b)  The club may have different classes of membership and a subscription on a non discriminatory and fair basis. The Club willendeavor to keep subscriptions at a level which will not prevent people joining.

c)  The GMC may refuse membership or remove it, only for good cause such as conduct or character likely to bring the Club or sport into disrepute. Appeal against refusal or removal may be made to the members

d) There shall be the following categories of membership:

i) Senior Playing Member;

ii) Family Playing member

iii) Couple

vi) Junior playing Member

e) All Club members are expected to have a British Tennis membership number ( https://www.lta.org.uk/Members/Join/ )

f) Non-member parents/carers playing with their child, who is a Junior member, are required to pay a guest fee

Only paid-up adult members in categories i)-iii)  above shall be entitled to vote at General Meetings of the Club

20. The GMC will have the powers to expel any member who shall offend against the Rules of the Club or whose conduct shall, in the opinion of the GMC render him unfit for membership of the Club. Before any member is expelled, the Hon. Secretary shall give him 14 days’ written notice to attend a meeting of the GMC which notice shall contain particulars of the complaint made against him. No member shall be expelled without first having an opportunity of appearing before the GMC and answering the complaints made against him unless two thirds of the GMC, then present, vote in favour of his expulsion.

21. No alcohol shall be sold or supplied otherwise than to:

a) A member of the said Club who has been a member for at least two days, or whose nomination or application for membership was made at least two days before his admission.

b) A bona fide guest of a member. Such a member introducing a guest shall enter the name and address of the guest together with his own name into a book, which shall be kept for that purpose in the Clubhouse. No member shall be entitled to introduce more than three bona fide guests into the Club at any one time.

c) Members and Officials of teams visiting the Club premises for the purpose of playing a match.   

d) Persons attending the Club premises for social or other functions organised by the Club provided always that the number of such functions shall not exceed 12 in any one year, but no function shall be permitted to which admission may be obtained by payment of money at the door whether for a ticket or otherwise.

e) No alcohol shall be supplied for the consumption off the premises except to a member in person

f) There shall be Rules of the Club for the election of members and a copy of such Rules and any other Rules shall be deposited with the Licensing Authority. Notice of any alteration in the Rules shall be given to the Licensing Authority within 14 days.

g) No alcohol shall be supplied to a person under the age of 18 years.

h) At least one committee member must be present when alcohol is sold

i) Any profit made from the sale of alcohol will be ploughed back into the Club’s funds

22.  The permitted times for the supply and sale of alcohol and the conduct of qualifying club activities are laid out in the Club’s Premises Certificate (in accordance with the requirements of the Licensing Act 2003), a copy of which is on display in the clubhouse.

23.  A full list of members and addresses shall be kept upon the premises for inspection at request.

24.  Where there is any conflict between any of the “Key Rules” (Rules numbered 3, 8, 9 and 21) and any other rule or rules, the “Key Rules” will take priority. Interpretation of all the Rules must be consistent with the Statutory requirements for CASCs (which means Community Amateur Sports Clubs as first provided for by the Finance Act 2002).